Job Title: Senior Procurement Officer
Reports to: Assistant Commissioner Procurement and Disposal Unit
No of Positions: One (1)
Date of Advert: Friday, 28th March 2025
Closing Date: Friday, 11th April 2025
Job Purpose
To work closely with the Assistant Commissioner Procurement and Disposal Unit in implementing management procurement and/or disposal decisions in accordance with appropriate laws, policies and guidelines.
Major Responsibilities & Duties
- Participates in formulating plans and strategies for procurement
- Works closely with the Assistant Commissioner Procurement and Disposal Unit to invite potential suppliers who want to be pre-qualified during the accounting period
- Liaises with other directorates and departments to identify their procurement needs for the coming accounting period and compiles a master procurement list for the entire organization
- Consults the Finance department and other directorates in developing a procurement schedule for purposes of cash flow or to avoid cash flow bottlenecks.
- Prepares contracts, develops and implements systems for monitoring and evaluating suppliers’ performance.
- Prepares tender documents and manages the tendering process within the established guidelines of the Bureau and in compliance with PPDA procedures.
- Prepares tender papers for the approval of the Head of Procurement before they go to the media
- Implements appropriate sourcing strategies to achieve value for money and to assure an adequate source of supplies and stock levels.
- Develops and/or maintains specifications of the various goods to be procured and where he obtains samples he keeps those samples and ensures that goods supplied match with the samples given earlier
- Coordinates the preparation of monthly procurement reports and submits them to PPDA and URSB contracts committee, responds to any communications from PPDA and/or other organisations or individuals regarding procurement as par the PDDA rules
- Receives tender or bid documents and prepares for evaluation by the tender/procurement committee
- Ensures accurate maintenance and safe storage of records for all procurement activities.
- Performs any other duties as may be assigned from time to time by the Head of Procurement
Person Specifications
- An Honors’ degree in Procurement and Supplies Management or Business Administration with specialization in purchasing and supplies, or a related field from a recognized institution
- At least 3 years’ experience in procurement in a large and reputable organization two 1 of which should have been at supervisory level
- Ability to manage tenders negotiations, contract placements, delivery and payments.
- Computer literacy and proficiency in specific financial and purchasing software systems.
- Strategic, conceptual thinking and analytical skills.
- Demonstrated high level of integrity