SENIOR PROCUREMENT OFFICER (1)

Uncategorized

Reports to:    MANAGER, PROCUREMENT

Duties

  • Prepare a consolidated procurement plan every financial year
  • Prepare and issue of tender/Bidding documents in accordance with approved applicable guidelines and procedures
  • Preparation of monthly reports and PPMS reports to PPDA made.
  • Manage the Tender/Bid Opening process and maintain a list of service providers in line with the procurement rules and regulations
  • Managing the contracts under execution and presenting periodic reports
  • Prepare monthly procurement reports and submit them to PPDA and contracts committee, respond to any communications from PPDA and any other organizations regarding procurement as par the PDDA rules
  • Prepare schedule for motor vehicle insurance, all URSB assets, and worker men’s compensation policy in line with the URSB Policy
  • Any  other    duties    as may be assigned    by    the by higher authority.

Key Outputs

  • Prepared consolidated procurement plan and budget submitted to the Accounting Officer.
  • Preparation of monthly reports and PPMS reports to PPDA made.
  • Market survey of supplies, services and works conducted to determine current prices.
  • Draft bidding documents with specifications or terms of reference and relevant tender deadlines prepared.
  • A procurement method, evaluation committee and shortlist criterion of bidders proposed and submitted to contracts Committee for approval.
  • A draft tender/bid invitation document prepared.
  • A tender document issue register put in place to record tender documents issued.
  • Communication made to successful and unsuccessful bidders.
  • Contracts performance and performance monitored.
  • Goods inspected and their compliance certified with the specifications.
  • Process of payment upon delivery of goods initiated.
  • All queries or communications from PPDA responded to

Qualification and Experience

  • An Honors Degree in Business Administration, Procurement and Supply Chain Management or any other relevant course.
  • A masters degree in Procurement and Supply Chain Management is an added advantage
  • CIPS or any equivalent supply chain certifications
  • Experience of procurement and supply chain in public/government in an environment with diversified working atmosphere of which 2 years should be in a senior position.

Personal Specification

  • Computer literacy skills, Planning, negotiation and interpersonal skills.

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